Terms and Conditions of Sale
Welcome to the website of HealthFirst, also known as HF Acquisition Co. LLC (“HealthFirst”). By placing an order, you (as a customer) agree to and are bound by the following terms and conditions of sale. If you disagree with these terms and conditions, please do not proceed. The terms don’t apply only if you have a written agreement in effect that conflicts with such terms and conditions.
For your convenience, we provide several payment options. Orders billed to your account may be paid by Check or Credit Card. All sales are subject to our normal terms and conditions.
Check payments must be mailed to:
Dept. CH 14330
Palatine, IL 60055-4330
We have the right to check your credit before a sale, if we determine it’s necessary. You are required to pay invoices per the terms of sale.
Open Accounts Receivable
All unpaid accounts receivable past due are subject to a 1.5% finance charge.
Unless otherwise agreed, freight terms are FOB Shipper’s Dock (“Ex Works” outside North America). Except as noted below, title passes at the time the shipment is loaded at the shipper’s dock.
- California: For all shipments of goods to customers located within California, title will pass upon receipt of goods by California customers.
- Continental U.S.: All orders will be subject to a handling charge. This charge includes freight, except for additional carrier charges related to special delivery services and hazardous material shipments. Special orders are subject to additional freight charges.
- Alaska, Hawaii: Standard shipping methods provide direct, reduced cost, expedited air delivery service to all accounts in Alaska and Hawaii.
- Guam, Puerto Rico, U.S. Trust Territories and Virgin Islands:All orders will be subject to a handling charge. This charge includes freight through the United States Postal Service (USPS). Special delivery orders and hazardous material shipments can be shipped via United Parcel Services (UPS) for an additional charge. No minimum order amount or weight applies. Speak to your International Representative for details.
Pharmacy (Rx) and Controlled Substance Products
Regulations require us to limit the sale of Rx and controlled substances to registered, licensed healthcare professionals. If you are a new customer or have recently moved, please give a copy of your updated state DEA registration. For controlled substances, give us a copy of your DEA registration verifying your shipping address. All orders for controlled substances are subject to a due diligence review process.
Local Regulatory Requirements
Local regulatory requirements may apply to use or installation of certain products. Be sure to understand and comply with any such requirements prior to purchase, use, or installation of products.
RMA Required for Returns
We cannot accept any returns without prior issuance of a return merchandise authorization (RMA) number.
To arrange for a return, simply call 800-331-1984 or email us at firstname.lastname@example.org. Type in the subject line: “Return Item – Request RMA Number.” You must meet the following conditions:
- Products must be returned in original manufacturer’s packaging and in perfectly resalable condition.
- Returned products must have been received within the previous thirty (30) days.
- All returns are subject to a 15% restocking fee.
- Shortages or errors in shipments must be reported within seven (7) days of invoice date to issue credit (if applicable).
- Returned products must be returned freight prepaid.
Not all items purchased from HealthFirst are eligible for return. Non-returnable items include but are not limited to:
- Emergency medical kits, medications, AEDs, oxygen
- Products that were received by the customer more than 30 days prior to RMA request.
- Products that have been used or installed.
- Products that are not brand new and/or are missing any of the manufacturer’s packaging.
- Special order items (products that we do not ordinarily stock)
- Hazardous materials
- Expired products
- Any item marked nonreturnable
The following items may be eligible for return:
- Wrong Products Ordered
As listed above, all emergency medical kits and medications are non-returnable. If you find you have made an error in ordering any other item not listed above and wish to return this product, please request an RMA number and return instructions. Returns MUST have an RMA to be processed correctly, so please wait for us to send you that information. Some items noted as “non-returnable” may be accepted on a case-by-case basis, and may be subject to a higher restocking fee.
- Damaged Shipment
For standard carrier shipments (i.e.; US Postal Service, UPS, etc.), you must notify us (by phone or email) of any damage and provide us with all additional information within 5 business days of receiving your products.
- Defective Products
Within thirty (30) days of receiving your order, if any product proves to be defective, please contact us immediately. Please do not return the product without contacting us first and receiving an RMA number and the necessary return instructions.
Institutional and Corporate Accounts
Terms of Sale follow the same guidelines unless denoted differently in a contract. Some offers and promotions outlined in the catalog may not apply. Requests for bids and proposals may be sent to:
11629 49th Pl W
Mukilteo, WA 98275
HealthFirst will pass through to the customer, at the time of sale, any transferable product warranties, indemnities and remedies provided to HealthFirst by the applicable manufacturer. Except as otherwise described here, as permitted by law, HealthFirst provides no warranties of any kind, express or implied. This includes without limitation any warranty of merchantability, fitness for particular purpose, or non-infringement. The customer shall look to the manufacturer of the product for any warranty.
Limitation of Liability
The customer agrees to look solely to the manufacturer of the product for any claim arising due to loss, injury, damage or death related to the use or sale of products. HealthFirst shall not be liable for indirect, incidental, punitive, special or consequential damages, including, but not limited to, lost profits and loss of goodwill, resulting from or relating to any breach of this agreement (or of any duty of common law, and whether occasioned by the negligence of HealthFirst or its affiliates), regardless of any notice of the possibility of such damages.
Explanation of Promotions, Discounts, Rebates and Disclosures
Invoice or statement prices may reflect or be subject to a bundled discount or rebate pursuant to a purchase offer, promotion, or discount program. Purchasers must fully and accurately report any discounts, rebates or other price reductions (“Discounts”) to Medicare, Medicaid, Tricare and any other federal or State program upon request by any such program.
You must claim the benefit of these Discounts in the fiscal year in which the Discounts are earned, or the following year. Accordingly, you should retain any documentation, including promotions, your invoice or purchase order, of Discounts. It is your responsibility to review any agreement or other documents, including offers or promotions, applicable to the invoiced products/prices to determine if your purchase(s) are subject to any Discounts. Any such Discounts must be calculated pursuant to the terms of the applicable purchase offer, promotion, or Discount program.
Unless otherwise indicated to calculate the applicable Discount on the items included in the bundle, divide the total value of any no-charge items (unit prices as disclosed on flyer/invoice or view list price on web site HealthFirst.com) by the total amount for the bundled purchase (bundle price as disclosed on flyer/invoice), and apply the resulting percentage equally to each item to determine net prices.
Participating in a promotional discount program (e.g., points, discount redemptions or other special awards) is only permissible in accordance with discount program rules. By participation in such program, you agree that, to your knowledge, your practice complies with the program requirements.
Terms of Sale may change without notice. Check this web page for current terms.
Practice Partner Program
The following terms are applicable to this program:
Replacement of Used Medications:
The replacement of any medications used during an emergency must be reported to HealthFirst for replacement. This replacement is subject to review by HealthFirst for normal usage.
Predictable Payment Plan:
The cost to maintain your emergency kit readiness for the chosen service period is subject to review at the beginning of each calendar year. Where a monthly service plan is selected credit card payment is required.
If due to national medication shortage HealthFirst must substitute an equivalent medication at an appreciably higher cost to maintain customer compliance, HealthFirst reserves the right to pass on some additional expense.
Service, Billing Commencement and Contract Period:
All customers joining this program will have service under this program from the date of joining. Billing of the service will in general be on the first of the month following commencement of service. Service will renew automatically at the interval selected, quarterly or annually, from the date of first billing. Customers enrolling existing emergency medical kits in the program may cancel at any time by providing HealthFirst 30 days’ notice prior to the renewal date. Customers acquiring new emergency medical kits under the program must remain on the program for a minimum of 12 months.